✈️ Before You Go – With a Travel Agent
- Choose a Reputable Travel Agent
Check reviews, certifications, and experience. Ask for referrals if needed. - Be Clear About Your Budget
Set realistic expectations for your trip by sharing your budget early on. - Communicate Your Preferences
Mention your travel style, dietary needs, mobility issues, and must-see places. - Ask for a Detailed Itinerary
Review the schedule, accommodation info, travel times, and activities beforehand. - Confirm Inclusions and Exclusions
Know what’s covered—meals, transport, entrance fees—and what’s not. - Review Travel Insurance Options
Some agents offer it directly or can recommend trusted providers. - Understand Cancellation and Refund Policies
Ask about penalties or flexibility if your plans change. - Ask About Group Size (if it’s a group tour)
Smaller groups may offer more personalized experiences. - Check Passport and Visa Requirements
Your agent may assist, but it’s your responsibility to ensure documents are valid. - Request Emergency Contact Information
Get a 24/7 helpline or local contact in case something goes wrong abroad. - Confirm Special Requests
Whether it’s a honeymoon setup, ground floor room, or vegetarian meals, double-check that it’s arranged. - Pack According to the Itinerary
Ask your agent for a packing list based on planned activities and weather. - Download Necessary Apps or Portals
Some travel agencies use apps or emails to update you in real-time. - Get Clarification on Free Time
Know which parts of the trip are guided and when you’ll be on your own. - Verify All Bookings
Ensure your flights, hotels, transfers, and internal tours are confirmed in writing.
🌍 During Your Trip – With a Travel Agent
- Stick to the Group Schedule
Respect timings to avoid holding up the group or missing activities. - Keep Your Agent’s Contact Handy
If issues arise, you can reach out for fast support or rebooking. - Attend the Welcome Briefing
Get key info about the itinerary, group rules, and local insights. - Carry Your ID and Tour Documents
Have a digital and paper copy of confirmations and IDs during excursions. - Stay Updated Through the Agency App/Guide
It may notify you of any changes in schedule or local alerts. - Don’t Hesitate to Speak Up
If something isn’t right—room, meal, or transportation—inform the guide or agency immediately. - Respect Group Etiquette
Be punctual, courteous, and flexible—especially on shared tours. - Use Free Time Wisely
Ask your guide for local suggestions if you have free hours in the itinerary. - Secure Your Belongings
Travel agents handle logistics, but keeping your items safe is your responsibility. - Keep Track of Spending
Some things may be extra—tips, drinks, personal shopping—know what’s included. - Follow Local Customs and Rules
Even with a guide, you’re still a guest in another culture. - Tip Your Guide and Drivers (if not included)
Ask your agent what’s customary in your destination. - Document Your Experience
Share feedback and photos—many agencies appreciate testimonials. - Be Flexible with Changes
Weather or local situations may require tweaks—trust your agent’s alternatives. - Leave a Review After Your Trip
It helps the agency improve and helps future travelers make informed choices.
